5 p.m. rectory
Prayer: Father Edward
In attendance: Josh Smith, Father Mike, Molly Frye, Tammi Bradley, Chris Brown, Janet Schilling, Rob Beardmore
Absent: Mike Faust, Bri Moore, Elizabeth Tokodi, Kevin Knab
Minutes Approved as Read
Home and School: Bri Moore reported via email. We’ve had a few really good fundraisers going on the past couple of months: Arby’s, Texas Roadhouse, Poinsettias, and Santa Shop.
In a couple of weeks, we are planning to do the stuffed animal sleepover again, which is a fun fundraiser. We sponsored a Christmas skating party for students (Friday evening, social event).
We gave cash gifts to all staff at Christmas. We are co-sponsoring Catholic Schools Week and will be busy that week providing treats for teachers and students, and community. Things we are paying for and helping with include a teacher meal, community breakfast, student skating party, student snacks. Regrettably, we had to give up the concession stand for Bingo as one of our fundraisers. With changes I implemented, it had become more profitable for us in the past year, although still not huge. The outcome was that it will remain open, run by a combination of hands, but it will be part of the bingo or school entity rather than a Home & School fundraiser. Elizabeth can explain more if she would like.
Boosters: Mike Faust reported via email. Mike noted that basketball has been going well, and they are getting ready for Spring sports. He also said they were meeting later this month. Tammi has asked them to get on the signage by Catholic Schools Week.
Marketing: Tammi Bradley presented. Catholic Schools week is the week of the 25th. We aren’t changing anything. Monday will be staff recognition. Tuesday will be the family/community breakfast. Wednesday will be All School Mass at the Basilica. Thursday is the day kids will be sending an appreciation note home to their parents. Friday is student appreciation day. We have t shirts ordered and will take individual class photos.
We have had so many phone calls about next year’s registration and enrollment. Once I get rates from Finance, we will open enrollment. My goal is February 9.
Foundation Dinner is February 7th. Tammi will check to see if Kim will do a childcare evening that night.
Fish Fry begins February 20th.
We are trying to get the new website out by enrollment time as well.
Willy Wonka, the play, Friday, April 24. The spring Music and Art show will be later in the Spring. First Communion will be May 3, at 2 p.m. Chrism Mass is Monday, March 30th at 2 p.m. with dinner after.
Finance: Jenny Altenburger reported via email. Jenny is finishing month end and things look good. Ed Choice is coming in nicely each month and Bingo is back up. Finance will meet next week or the following to review increases to tuition.
Principal Report: Elizabeth reported via email. We have been completing MAPS testing this week. Students take between two and four days to complete testing online, with the reading assessment being the longest at approximately two hours.
We are planning a finance meeting to review tuition for the upcoming school year and are also preparing for a preschool open house.
We have begun conversations with teachers regarding instructional moves for next year. More details will be shared once all staff members have been notified. These changes are intended to streamline the curriculum and provide greater continuity for students. We are also exploring the addition of a formal writing curriculum, particularly for grades K–5. A strong emphasis continues to be placed on preparing students to clearly and effectively express their thoughts and ideas as they progress into high school and college.
We have already received parent inquiries about registration for next year. We will try to roll that out the 9th of February. The Diocese has opened the Immaculate Heart Fund and Christ the Teacher scholarships to our PreK students, which will be a tremendous support for families. Communicating scholarship opportunities and encouraging prompt applications remains a challenge. Unfortunately, we often find ourselves scrambling in August to help families secure funding. There are many resources available if families apply at the appropriate times. These diocesan scholarships are currently open, and I have shared this information with families.
We have received an additional grant for flooring improvements within the school. This phase will focus on the steps leading up to the gymnasium, the landing in front of the elevator on both the first floor and basement level, and the steps connecting the two levels. We have been cited for the past two years regarding the condition of the step coverings, which currently have tape over cracks and holes. Replacement coverings matching the required color and size are no longer available. Additionally, the downstairs landing in front of P3 and the elevator is peeling and faded.
Roofing materials are now in place to replace the final section of the older roof. Once Tri-State Roofing completes a few current projects, they will be on-site to begin work.
Looking ahead, we are in need of tablets for K–1 testing. Students in these grades also use computers for technology classes and would benefit from a functional, dedicated set. The Foundation is currently working on obtaining updated window replacement quotes. While we had hoped to tint fourth-grade classroom windows for safety purposes, the contractor advised that applying pressure to the existing windows would not be safe. We are now exploring replacing one or two classrooms at a time to help manage costs.
Bingo continues to be very successful. We have been introducing themed nights and increasing promotion on Facebook. Three weeks ago, attendance reached 144 participants.
New business: Chris Brown noted that with Home and School dropping the concession stand, bingo setup might be a nice place for parents to get some volunteer hours. We need nominees for Molly and Janet’s replacement. We will each come with a couple names next meeting for new members.
Old Business: Tammi has the volunteer calendar on her radar and Father Edward would like that to be a priority for a July 1, 2026 start.
Next Meeting: March 11, 2026, is the next meeting at 5 p.m. in the Rectory
May 13, 2026, is the next meeting and June 10 will be the last meeting of the year at 5 p.m.s happy to help with hiring. They do not want to pay for the new AD.
Jim Humphrey is interim AD until we get this done.
Marketing: Tammi Bradley presented. Tomorrow morning we are presenting $3,588.07 to Marietta Health Center Cancer Center as part of a fundraiser for Breast Cancer Awareness month. Oktoberfest went great. People loved having it at the school. The food and weekend went well. The auction was okay. We may just take the auction to a complete online situation. We should be around the 30k-32k mark. Jenny will confirm this week. Our current website is outdated. Lora Offenberger will work with Zach with Kinetic has offered to rework and design the website. Motioned and seconded for approval. Approved. Tammi would like to have it done by Catholic Schools Week. Two new students started in P3 and 7th this week. We are at 221 for enrollment. The Christmas program will be Dec 5 at 7 p.m.
Finance: We met and the budget is balanced. With the reduction of PPP money coming in, adding Ed Choice is basically a wash. This is disappointing given the work put in, but it is where it is. Ed Choice had basically 100 percent participation. As we head into projections for next year, it is projected that we can increase tuition a touch as has been done in the past. Two places to look at maybe saving, custodial and Aides. With the AD/aide quitting, one half of that equation is currently being addressed.
Principal Report: We are not rehiring the aide position this year that was tangential to the AD position. Angela Greathouse will take on her aide duties, and other aides have picked up her various job responsibilities. All of the aides were great in picking up the ball and running with it to help out with that piece. Allison Brockmeier will be taking over intervention next year and is being trained by Angela to take over the process next year. We are going to rekey the building for next year because it has been over a decade since we rekeyed and the whole community has keys to the building. It’s not safe for the kids and our teachers. I’ve gotten estimates and Kinetic can do keyless entry for a more reasonable price than Aardvark. Motioned and approved.
New business: none
Old Business: none
Next Meeting: January 8 at 6 p.m.